Classification: Exempt

Job Responsibilities:

• Gathers all project information: schedules, data requests, assignments, tasks, and project meetings.
• Works with project team to understand and assist with tracking all work, task and project assignments.
• Develops and maintains a detailed project schedule which includes administrative tasks and all sites involved in the project.
• Prepare and/or edit meeting minutes, presentations and tables.
• Working with project lead and assist in developing a comprehensive workflow process for project.
• Assist in monitoring and modifying project schedule as needed.
• Maintain document control, database management, track project activities and team communication.
• Assists project team and team lead in strategic meetings and follow up with meeting notes.
• Schedule project follow up meetings as needed.
• Develops and publishes communications to project shareholders with project leads guidance.
• Develops and review project status and reports with project leads guidance.
• Assist with the review of project proposals and deliverables with project leads to determine proper lead time, funding limitations, procedures for accomplishing project, staffing requirements, and allotment of available resources to various phases of project.
• Maintain good communication with technicians and contractors to assure timely and efficient completion of jobs, proper communication of issues, and proper documentation of the entire process at each job site.
• Process customer schedules and reports to ensure we are meeting all appropriate customer needs and expectations.
• Conduct quality control activities in accordance with guidance from project leads.
• Understand and perform document control functions in accordance with on-site policy and procedures.
• Attend project coordination and owner/contractor/architect/engineer meetings as required.
• Participate in the continuous updating and accurate generation of as-built documents, assist with the research and preparation of field change requests to resolve design issues.
• Perform additional assignments and responsibilities as assumed or requested by supervision.

 Supervisory Responsibility

• This position has no supervisory responsibilities. However, individuals may be asked to train others in areas where management/principals determines is necessary.

Position Type/Expected Hours of Work

• This is a full-time position. Consultants work a standard work week but may be required to work evenings and weekends to monitor program activities and participate in cutovers or other project efforts.

Travel

• Travel is primarily at client’s site during the business day, although some out-of-the-area and overnight travel may be expected.

Classification: Exempt

Job Responsibilities:

Project Planning

• Explain implications of changes to project scope and/or objectives to the client and to the project team.
• Lead the team to prioritize signed off project work based on analysis of strategic importance, tasks outstanding, obstacles or barriers, budgets, resources and deadlines.
• Create, or participate in the creation of, project documentation.
• Manage the client stakeholders, team members, or contract personnel to design a solution and establish associated project time lines and budgets that allow for the delivery of the most strategic functionality within the project constraints.
• Establish and maintain a usable and well-communicated schedule for all phases of a project.
  Work with the account director to ensure changes are understood and approved.

Budget Tracking

• Understands basic revenue models, P&L, and cost-to-completion projections and makes decisions accordingly.
• Understands our pricing model and billing procedures.
• Accurately forecasts revenue, profitability, margins, bill rates and utilization.
• Assures project legal documents are completed and signed.
• Tracks and reports team hours and expenses on a weekly basis.
• Manages project budget.
• Determines appropriate revenue recognition, ensures timely and accurate invoicing, and monitors receivables for project.
• Follows up with clients, when necessary, regarding unpaid invoices.

Project Control

• Manage scope creep through client change orders, internal change orders, phased delivery or other methods to ensure projects deliver on time line, scope, budget, and strategy expectations.
• Evaluate all key project deliverable, as well as final product to ensure traceability of requirements, high quality and client acceptance.
• Responsible for formal sign off on all project deliverable; this will often include coordinating input and involvement from the account director and client.
• Ensure project meets internal and client expectations with respect to quality, budget, delivery timelines, and strategy.
• Identify, track, manage and mitigate risk on specific client engagements. Escalate these issues when necessary to ensure minimal impact to quality, budget, and time line.
• Where project control is in jeopardy, create contingency plans with appropriate input from key team members and implement a revised project schedule, scope or budget in a timely manner.

Project Communication

• Work with account director to ensure clients achieve an understanding of expectations, deliverable, dependencies, risks, progress and the bright works development process.
• If needed, create customized reporting for the client or team with account management and/or team leads, to secure sign off on deliverable or documentation.
• Use sound judgment in all project communication and ensure that key stakeholders including the team, client and management are apprised of project activities in a timely manner.
• Communicate progress, risks, expectations, time lines, milestones and other key project metrics to clients and team members.

Internal Project Reporting and Administration

• Be prepared to discuss project quality, client and team satisfaction, and project success metrics during regularly scheduled and ad hoc project review meetings with the managing director.
• Track and report weekly on percent complete, budget burn, earned value, slippage, project effort and duration to complete and other key project metrics.
• Keep an accurate risk tracking document with an associated mitigation plan.

Resource Management

• Determine project roles of team members based on project requirements, time frames and budget.
• When necessary work with external contractors in addition to internal resources.
  Define skill sets (competencies) required for the project based on project specifications and requirements.
• Determine resource requirements (including staffing, software, hardware, and facilities) of projects, based on project specifications.

Client Management

• Continually seeks opportunities to increase customer satisfaction and deepen client relationships.
• Builds a knowledge base of each client’s business, organization and objectives.
• Manages day-to-day client interaction.
• Sets and manages client expectations.
• Develops lasting relationships with client personnel that foster client ties.
• Communicates effectively with clients to identify needs and evaluate alternative business solutions.

Supervisory Responsibility

• This position has supervisory and training responsibilities. Sr. Consultants are responsible for training and development of team members assigned to projects they are supporting or managing.
• Consultants will assist Principals in identifying ways to expand in current clients as well as assist in developing new business leads as opportunities present themselves.
• Consultants may be asked to perform additional assignments and responsibilities as assumed or requested by management.

Position Type/Expected Hours of Work

• This is a full-time position. Consultants work a standard work week but may be required to work evenings and weekends to monitor program activities and participate in cutovers or other project efforts.

Travel

• Travel is primarily at client’s site during the business day, although some out-of-the-area and overnight travel may be expected.